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92% of information is kept in hard copy |
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Paper files double every 3.5 years |
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The average worker has a 34 hour paper backlog |
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Half of an office workers’ time is spent handling paper or data entries |
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For more information please contact:
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| Johannesburg |
| Jacques Loots |
| Tel: |
011 461 2000 |
| Email: |
Click here |
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| Pretoria |
| Erik du Toit |
| Tel: |
012 348 7555 |
| Email: |
Click here |
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| Cape Town |
| Helene Swart |
| Tel: |
021 529 0700 |
| Email: |
Click here |
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| Durban |
| Shakeel Jhazbhay |
| Tel: |
031 267 1777 |
| Email: |
Click here |
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Alfresco for document
management, collaboration,
records management,
knowledge management, web
content management, and
imaging. |
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| IBM Optim for database archiving. |
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Microsoft SharePoint Portal Server
for online knowledge
management centres. |
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OpenText Livelink and eDOCS
for ECM and SAP data
archiving and scanning. |
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Symantec for archiving and
management of email. |
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| The challenge to manage increasing volumes of paper files is becoming 'unmanageable', while the costs associated with document handling are escalating. |
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| Enterprise Content Management (ECM) is a technology designed to manage digital content by providing companies a means to create, store, manage, distribute and publish content both internally and externally. It was developed to manage non-numeric content such as documents, web pages, e-mails, spreadsheets and images. |
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| Business Requirements |
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The Datacentrix Optimisation business unit has built its ECM offering based on business requirements including:
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compliance; |
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secure creation, archiving and deletion of corporate records; and |
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the ability to maximise integrated enterprise content and increase operating efficiency. |
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| Businesses can minimise risk, improve productivity and efficiency, consolidate investments, lower cost of ownership and establish best practices with ECM systems. Companies are also able to scale their ECM business applications as requirements evolve. |
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| ECM Lifecycle |
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| Datacentrix' ECM solutions join a number of collaboration, content and process technologies into integrated solutions that work together to capture ideas, experiences and knowledge. The ECM solutions manage the complete lifecycle of electronic documents, from their creation, archiving and deletion. The following interactive diagram illustrates Datacentrix' view of the ECM lifecycle. |
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| ECM Technologies |
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| ECM is an amalgamation of different technologies. Technologies that connect people to people - such as e-mail, instant messaging, and workflow - deal with working collaboratively. Collaboration technology links processes and individuals and creates a work environment where teams can share and circulate their ideas, experiences and knowledge. |
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| Technologies that connect people with information - such as search, document management, web content management and archiving - deal with all the content accumulated by the business. |
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| With ECM, knowledge is automatically captured as a by-product of collaborative work, and is transformed into corporate knowledge. |
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| Datacentrix Solutions also provides ECM solutions on the Microsoft technology platform using Microsoft Office SharePoint Server (MOSS) to deliver corporate intranets and document repositories, customised and branded to a client's unique specifications. Datacentrix has implemented a range of document management workflow processes - rapidly automating forms-based business processes such as leave approval, S & T claims, IT procurement and credit card applications. |
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| Benefits |
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| A company that manages its documents, both paper and electronic, renders better, faster and more cost effective services to its clients. A complete ECM system delivers attractive benefits: |
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Accurate and reliable document retention |
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Timely document retrieval, with reduced retrieval costs |
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Easy, multiple location access to information |
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Adherence to governance and internal audit practices |
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Compliance with data and document retention policies |
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Improved internal efficiencies and productivity |
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Minimised security risks |
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Increased control with automated approval processes |
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Improved business document effectiveness with bar codes, optical mark recognition and graphics |
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Significant savings are incurred from:
- Reduced paper consumption and manual handling costs
- Decreased faxing and copying
- Minimal postage
- Fewer storage cabinets and less space required |
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| ECM Team |
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| Datacentrix has 45 highly skilled ECM resources that are available across all the regions. Datacentrix' deployment strategy is based on a Programme Structure that ensures successful transition from a project orientated environment to an effective operational environment, which includes a strong focus on change management. |
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| Datacentrix has been a leading BEE implementation partner in the ECM space for over a decade. The company's position with best of breed international ECM vendors enables Datacentrix to offer proven and sustainable ECM solutions. |
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